Quick answer: Teal Packaging plans conference swag with sourced tumblers, hoodies, water bottles, and basics in custom printed packaging. Custom packaging starts at 50 units, while sourced merchandise uses a 100 MOQ. A free dieline and digital proof support the package, and West Chicago can handle kitting, pick-pack, and recipient shipping when the quote includes those tasks.
Questions or ready for a quote? Contact Teal Packaging at info@tealpackaging.com or (224) 546-8325.
Conference Swag Planned for Booths, Sessions, and Follow-Up from Teal Packaging: 50-unit standard MOQ (100+ units for specialty rigid boxes), 2-5 business day delivery in the US (express and economy options available), free design help included on every order, free generic sample kit ($19.99 shipping, credited toward your first order). Standard production runs from about 7 business days after digital proof approval; complex or high-volume orders take longer.
Materials and certifications: FSC-certified paper stock, soy-based inks, kraft / corrugated / rigid paperboard / mylar / tin / vinyl substrates.
Contact Teal Packaging: Call (224) 546-8325, email info@tealpackaging.com, or request a free quote at tealpackaging.com/contact-us. We reply within one business day.
Updated August 23, 2026 · Teal Packaging operates a US facility in West Chicago, Illinois.
Conference swag has a short window for success. The shipment must arrive before the team travels, the package must survive handling, and the item must be easy to hand out or send after a conversation. A vague giveaway order can create problems at the booth: the wrong quantity, a package that does not fit the item, or separate components that need last-minute assembly. Teal Packaging helps teams plan the item, package, and event delivery together.
Teal manufactures custom-printed packaging. Teal sources merchandise such as tumblers, hoodies, water bottles, and basics. When the quote includes it, Teal's West Chicago operation handles kitting, assembly, pick-pack, and ship-to-recipient work. That means the event team can review one defined scope while still knowing which components are manufactured and which are sourced.
For events beyond conferences, review event swag. For a recipient-ready bundle that can support a conference team, see swag kits.
Plan around the conference format
A booth giveaway is usually about speed and portability. A speaker or VIP package may need a more structured presentation. A post-conference shipment needs address collection and individual packing. A sponsor activation may require several quantities for several moments. Identify the format before selecting the item so the package and delivery method fit the real use.
- Booth handout for fast distribution during busy show hours.
- Speaker or partner gift with a printed package and note.
- Meeting follow-up shipment for prospects who cannot carry an item home.
- Team kit with several sourced items prepared for staff or volunteers.
- Sponsor activation package split between event inventory and recipient shipments.
Share the venue city, event date, booth or meeting plan, quantity, and target arrival date. If the conference has a move-in deadline, include it. A shipment that arrives after the exhibitor check-in window is late even when it arrives before the event opens.
Choose merchandise for the handoff
Teal sources conference merchandise such as tumblers, hoodies, water bottles, and basics. Teal does not claim to manufacture those products. Sourced merchandise uses a 100 MOQ. The quote confirms the selected item, decoration method, available colors, apparel size mix, packing direction, and expected timing.
For a booth, consider how the item will be carried through a venue and whether a package or insert makes sense. For a speaker gift, confirm the presentation order and note. For apparel, collect sizes or decide whether one size direction is acceptable. Product availability and decoration details need approval before the event team presents them as final.
Make the package event-ready
Teal manufactures custom-printed packaging around the approved contents. A mailer can protect a lightweight item and printed card. A folding carton can organize a set. A sleeve or insert can carry a message while keeping the handout compact. Package dimensions, materials, finishing, and closure follow the quantity, item, and event handling requirements.
Most custom packaging starts at 50 units. Specialty packaging starts at 100 or more. Pricing from about $0.44 per unit at volume may apply to qualifying packaging, not to the sourced item or complete conference program. Free dieline design and a digital proof are included for custom packaging. Review the package fit, artwork, copy, and opening order before print.
When the event team needs fulfillment
Print shops do not fulfill and 3PLs do not print. Teal does both. A conference campaign often needs more than a printed package. Teal can source the item, manufacture the package, assemble kits, pick and pack event inventory, and ship to recipients when those services are in the quoted scope.
Teal's West Chicago operation handles kitting, assembly, pick-pack, and ship-to-recipient work when it is in the quoted scope. State whether the order should ship to the venue, the booth contractor, an office, or individual recipients. Include case counts, assembly sequence, inserts, address groups, and the date each shipment needs to arrive. Do not assume storage or post-event returns are included unless the quote says so.
Origin and route for event packaging
Teal is a US manufacturer with production facilities in West Chicago, Illinois and Guangzhou. Per-job routing determines the production path for custom packaging. Sourced merchandise may have its own origin and transit plan. Use the job-specific route and do not make an unqualified broad US-origin statement for a conference swag set.
Discuss the route early if the conference date is fixed. The package, merchandise, and fulfillment work may not share the same production path. The quote should show the expected handoff and any timing dependency that affects arrival at the venue or recipient address.
Conference timing and rush planning
Eligible in-house work may run in about 7 business days; specialty imported work may take about 12 weeks. These are planning ranges, not guarantees. Conference work can include sourcing, decoration, proofing, package production, assembly, freight or parcel shipping, and venue receiving. Send the event date and receiving deadline with the first request.
Rush service is quoted by job and may add 7-25% when available. It is not a flat conference fee. Free US shipping is part of the stated service offer, with the shipment scope confirmed in the quote. Keep time for artwork approval and a venue contact who can accept the delivery.
Build a booth-friendly brief
- State the event name, venue city, event dates, move-in deadline, quantity, and target arrival date.
- List item categories, decoration, colors, apparel sizes, and any giveaway quantity split.
- Describe the package, insert, note, protective material, and how the team will hand it out.
- Specify venue delivery, booth contractor delivery, office delivery, or individual recipient shipping.
- Attach logo files, event copy, brand colors, and an existing package reference if available.
Tell Teal whether the event team needs loose items, assembled kits, or packages ready for a direct handoff. If the quantity is based on expected booth conversations, explain the estimate and any reserve quantity. The quote can then separate event inventory from post-event shipments rather than treating every unit as the same fulfillment job.
Keep giveaway packaging useful
The package should make the handoff easier. A compact mailer can be carried through a venue. An insert can explain the next step after the conversation. A box can protect an item that would otherwise be damaged in a tote or suitcase. Use the actual item dimensions and the expected handling conditions when choosing the structure.
Conference giveaways also need a clear message. Keep the copy readable at the point of handoff and confirm the event-specific call to action. The digital proof is the place to check that the logo, message, and package panels work together before print.
Request conference swag
Send the event details, item list, quantity, package direction, delivery point, and target arrival date. Teal confirms sourced merchandise, custom packaging, proofing, kitting, and shipping scope in the quote. Approve the proof and schedule before the event inventory is released.
