Kit Budget Builder and Quote Comparator
Compare what each kit quote includes
Bring two written quotes. Check the same contents and service scope, then compare the cash you commit and the stock each group of kits will use.
Download a blank CSV brief to fill in manually. Review the details before sharing it with Teal.
Unknown is not zero.
Mark each line quoted, unknown or excluded. A zero charge needs an explicit quoted zero.
Get a Teal quote for the same scope
Choose the scope you want Teal to quote. The scope download excludes supplier references and quote price fields. Review your specification before sharing it.
Attach kit-scope.csv in your email app. Keep the full comparison for your team. Your brief is not sent from this page.
Cash commitment, cohort cost and surplus
Cash commitment includes all purchased units. Cohort cost allocates only units used by the planned kits, plus the quoted program services. Surplus value is purchased stock not consumed by this cohort. A lower unit price can require more cash if it comes with a larger minimum.
Use “per purchased unit” for components, then enter purchased and consumed units. Use “whole program” for setup, freight or a quoted storage allocation. Only compare quotes with matching specifications, currency, kit and shipment counts, destinations, dates and exclusions. Even a complete scoped subtotal is not a binding supplier quote.
What to confirm with Teal
The published swag fee card and Q4 guide need to be read together. Confirm billable item counts, loose extra items, storage allocation and postage for your program. Free shipping on a packaging order does not establish free delivery to each recipient.
How do you compare the delivered cost of employee kits?
Compare the same approved contents, quantity, delivery pattern and date. Ask each supplier to identify goods, packaging, assembly, receiving, storage and outbound delivery, with exclusions beside the price. An attractive per-kit figure is incomplete when it covers only the products or only a bulk shipment to your office.
PPAI's 2026 buyer study identifies pricing transparency and faster quotes and samples as vendor improvements requested by end buyers. That supports a clearer RFQ, not a claim that the lowest displayed unit price wins. The evidence ledger preserves the survey's population and limits.
Worked example: lower unit price, higher cash requirement
In this synthetic example, 50 kits each use one component. Both offers include the same $150 of program services, with every other charge explicitly resolved. Supplier A requires 100 components at $2 each. Supplier B allows 50 at $3 each. These are fictional offers for explaining the arithmetic.
| Measure | Supplier A | Supplier B |
|---|---|---|
| Purchased components | 100 × $2 = $200 | 50 × $3 = $150 |
| Cash including services | $350 | $300 |
| This cohort's allocated cost | 50 × $2 + $150 = $250 | 50 × $3 + $150 = $300 |
| Remaining component stock | 50 units, valued at $100 | No surplus |
A needs $50 more cash today while allocating $50 less to this cohort. Its remaining stock is not a cash saving or a guaranteed future benefit. Consider the next confirmed cohort, storage, branding changes and the risk of stock becoming unusable before choosing the larger purchase.
Make the purchasing handoff complete
Attach the specification revision and quote expiry date to the comparison. Record whether freight covers supplier-to-warehouse, bulk office delivery or each recipient shipment. Ask who handles receiving discrepancies, returned parcels, address corrections and replacement kits, and obtain their charges or mark them unresolved.
For an enterprise program, identify the budget owner and purchasing entity before consolidating office demand. A single annual budget can contain onboarding, milestones and holiday gifts, but each occasion still has its own sends and delivery costs. Do not use employee headcount as an automatic shipment count. Use the annual employee gifting budget planner to put recurring occasions and quarterly sends into one forecast.
Should an unknown delivery charge be entered as zero?
No. Keep it unknown until the supplier confirms the amount or explicitly includes it elsewhere. A known subtotal helps scope a discussion, but it cannot establish the complete delivered cost or the lowest-cost offer.
Is surplus inventory part of the next cohort's budget?
It can reduce a later purchase only when the stock is usable, available and suitable for that cohort. Record the physical units in the inventory planner. Do not count the same surplus as new cash spend twice.